Committee of the Whole

THAT the minutes of the C O W meeting held on August 9, 2021 be adopted as printed.

THAT Committee of the Whole recommend Council support the draft boundary line adjustment as proposed as outlined in Report No. Public Works-2021-47 and direct staff to proceed with registration and depositing of the plan; AND FURTHER THAT Committee of the Whole recommend Council direct staff to hold on connecting the foot path across Lot 43 until following an outcome for Lot 41/42; AND FURTHER THAT Committee of the Whole recommend Council direct staff to plant native species at the intersecting line of Part 1 and Part 2 on Lot 43 to ensure users can identify the limits of the public lands; AND FURTHER THAT Committee of the Whole recommend Council direct staff to proceed with registration and depositing of plan 2-GZ-2289 Block B with conversion of Part 1 to road allowance to enable staff to permit an entrance permit and revise the 911 numbering for Lot 43; AND FURTHER THAT this be considered as a Matter Arising from tonight’s Committee of the Whole Meeting.

THAT Committee of the Whole recommend Council direct staff to create a foot path across the mid-level bluff from 201 through 217 Birchwood Ave. as outlined in Report No. Public Works-2021-48; AND FURTHER THAT Committee of the Whole recommend Council direct staff to work with property owners of 203 and 209 Birchwood Ave. to address existing encroachments through new agreements; AND FURTHER THAT Committee of the Whole recommend Council direct staff to include a storm easement project between 197 and 201 Birchwood within the 2022 budget deliberations; AND FURTHER THAT this be considered as a Matter Arising from tonight’s Committee of the Whole Meeting. Yes (4) Maureen Couture, Laura Haight, Randy Roppel, and Dorne Fitzsimmons No (5) Dave Cuyler, Gerry Glover, Doug Kennedy, Bill Stewart, and Andrea Clarke

THAT COW recommend that Council direct Staff to have the property owners of 203 and 209 Birchwood Avenue remove any encroachments within one year. Resolution # 09/08/21 COW - 05 Moved by: Dorne Fitzsimmons Seconded by: Laura Haight THAT motion 09/08/21 COW - 04 be

THAT Committee of the Whole recommend that Council repeal resolution 05/10/21 -05 passed on May 10, 2021 regarding Birchwood Trails.

THAT Committee of the Whole recommend Council direct staff to create a foot path across the mid-level bluff from 201 through 217 Birchwood Ave. as outlined in Report No. Public Works-2021-48 and reestablish the footpath between 207 and 209 Birchwood Ave.

THAT the Committee of the Whole recommend to Council that the Whitney Crawford Community Centre project be deliberated during the 2022 budget deliberations process together with other competing priorities to allow for informed decision-making as per Report No. Treasury-2021-19; AND FURTHER THAT Council direct staff to continue to seek out grant funding for the construction of the WCCC, with a minimum target grant level of 50% of the total estimated project costs of $6.5 million as per Report Treasury-2021-19; AND FURTHER THAT this be considered at the October 4, 2021 Council Meeting. Yes (7) Maureen Couture, Dave Cuyler, Gerry Glover, Laura Haight, Doug Kennedy, Bill Stewart, and Andrea Clarke No (2) Randy Roppel, and Dorne Fitzsimmons

THAT Committee of the Whole recommend Council accept the proposal from LXM Law LLP for the provision of services to conduct a Procurement Policy and Procedure Review in response to Request for Proposal CS 2021-01; AND THAT the Treasurer be authorized and directed to execute, on behalf of Council, any contracts and documents necessary to authorize such services to commence; AND FURTHER THAT Staff be authorized to undertake optional deliverables set out in the LXM Law LLP proposal provided that the project costs do not exceed the grant funding allotment as per Report Treasury-2021-22; AND FURTHER THAT this be considered as a Matter Arising from tonight’s Committee of the Whole Meeting

THAT this COW adjourn at 7:41 p.m.