Council Meeting

That the minutes of the Meetings held on August 9, 2023 (Council) and August 14, 2023 (Council, Public Meeting and Committee of Whole) be adopted as printed.

That Council Approve Zoning By-law Amendment Application Z-2023-040 for Jon Wilken for 1380 Concession 11, Municipality of Kincardine.

That Council direct staff to enter into an agreement with Bruce Power for the supply of Municipal water , to be considered at the October 11 , 2023 Council Meeting .

That Council accept the recommendation to award a contract to Birnam Excavating in the amount of $1,454,690.45 (inclusive of municipal share of HST) for the re-construction of the Durham Street Lift Station; and further That Council authorize the use of reserve funds from RF67 sewer reserves for the required hydro servicing works and additional engineering costs estimated at $200,000 associated with the Durham Street Lift Station capital project.

That Council award contract OPS RFT 2023-12- 4-Wheel Drive, One-Ton Truck to Montgomery Ford Limited for the tendered amount of $71,522.01 (including the HST rebate) and; Further That Council award contract OPS RFT 2023-12-01 Supply and Install of Aluminum Dump Body to the lowest compliant bidder Commander Industries for the tendered amount of $27,306.28 (including the HST rebate) as per Report Number Operations-2023-20.

That Council approve the budget increase of $60,000 for project 9176 Sunset Drive Lakeshore Protection funded from Lifecyle Reserve Fund 82; and Further that a budget amendment be brought forward at a future council meeting. Yes (4) Doug Kennedy, Beth Blackwell, Kenneth Craig, and Rory Cavanagh No (4) Bill Stewart, Andrea Clarke, Mike Hinchberger, and Amanda Steinhoff-Gray

That the Council of the Municipality of Kincardine pass a bylaw to enter into a Development Agreement with Bradstones Developments Inc. and That the Mayor and Clerk be authorized to execute any documents and agreements on behalf of the Municipality

That Council direct staff to submit to a Request for Review to the Ontario Land Tribunal to confirm that the approved storm water design and site layout aligns with the Tribunal’s decision for Case No PL190104.

That Council accept the Petition for Drainage Works by Owners for lands at Concession 8 Lot 19 and 20 (former Township of Bruce) filed under Section 4(1) of the Drainage Act, R.S.O. 1990, c.D.17 for a new municipal drain; and further That Council direct staff to proceed with the required notices under Section 5 of the Drainage Act; and further That Council appoint R.J. Burnside & Associates Limited to prepare a report for the construction of a new municipal drain based on the petitions received from the Owners.

That Council approve by By-law the Recruitment and Appointment of Advisory Committees of Council and Local Boards Policy, the Advisory Committees of Council and Local Boards Administration Policy; and further That Council approve the Committee Terms of Reference Template.

That Council approve the international travel required for Municipality of Kincardine staff to participate in two international physician recruitment expos within one trip, as per Policy GG.1.4 and described in Report Strategic Initiatives-2023-08.

That staff be directed to prepare a report with recommendations for Council’s consideration related to the Secord Monument including possible options for public engagement.

Whereas HR.03 Compensation and Benefits Policy was approved in August 2023, identifying a standardized process for determining proposed rates for annual staff salary increases; and Whereas Policy HR.03 identifies that proposed annual increases will be adjusted for inflation using the July to July CPI rates for the previous year, with a maximum increases of 4% and minimum increases of 1% per year; and Whereas Council compensation increases are guaranteed based on CPI with no identified maximum; and Whereas Council believes that their compensation increases should be consistent with, rather than potentially higher then, those provided to staff; Now therefore be it resolved that Policy GG. 1.9 Remuneration for Council and Others be amended to require that actual annual increases to salary and per diem rates be consistent with the annual increase approved for organizational staff through the annual budget cycle process; and further That other updates and amendments be made as needed to align Policy GG 1.9 with the newly adopted Procedure By-law.

Whereas an increasing number of residential properties in Ontario are being utilized as short-term rental (STR) accommodations, with the fastest growth occurring in rural areas and small towns (David Wachsmuth, Canada Research Chair in Urban Governance at McGill University); and Whereas while vacation rentals, in-home bed and breakfasts and temporary rental accommodations have existed for decades, the number of properties being used for short-term rentals has exploded with the advent of multi-national online platforms such as Airbnb and Vrbo; and Whereas this trend is significantly disrupting traditional housing markets and communities, putting sharp upward pressure on housing prices and depleting scarce long-term rental stock through conversion into short-term accommodations (Impact of Short-Term Rentals on Canadian Housing, CMHC report); and Whereas across the province, communities are experiencing increased complaints and rising by-law enforcement costs due to parking, noise infractions, garbage, fire safety and neighbourhood disturbances related to STR’s; and Whereas the time required to consult, evaluate options and adopt short-term rental regulations and policies and the licensing and enforcement required to monitor listings and properties represents a significant new cost and responsibility for municipalities, particularly in small and rural areas; and Whereas other jurisdictions and organizations (Quebec, Scotland, the Union of BC Municipalities) have acknowledged tha

That Council adopt the final report entitled 2022 Water and Wastewater Servicing Master Plan Update prepared by BM Ross and Associates, dated June 9, 2023 per Report Environmental Services 2023-25.

That the following By-laws are hereby read a first, second and third time and finally passed this 13th day of September, 2023: 1. Amendment to Zoning By-law 2003-25, 1380 Concession 11, Municipality of Kincardine (Wilken) By-law 2023 - 149; 2. Award Durham Street Lift RFT #9465 By-law 2023 - 150; 3. Award OPS RFT 2023-12 Contract By-law 2023 - 151; 4. Award OPS RFT 2023-12-01 Contract By-law 2023 - 152; 5. Bradstones Development (2023) Agreement By-law 2023 - 153; 6. Recruitment and Appointment of Advisory Committees of Council and Local Boards Policy By-law 2023 - 154; and 7. Advisory Committees of Council and Local Boards - Administration Policy By-law 2023 - 155

That Council approve the recommendations contained in the consent agenda dated September 13, 2023 and direct staff to proceed with all necessary administrative actions except 8.1 cc Emily Jones - Unsafe Walking Routes for our Students Concern.

That this Council Meeting adjourn at 7:55 p.m.